Karl's Kids Program, Inc. was founded with the dream to bring together a child's love for dogs and a need to educate while protecting a child. The Board of Directors and Staff of Karl's Kids insists on quality of services on all fronts. To this end Directors and Staff are continuously striving to further their knowledge through education or work experience on how best to fulfill their duties.
The Projects and Activities of Karl's Kids continue to develop as needs change. Volunteers always know who they report to with feedback about ongoing projects and activities. In addition all volunteers have the ability to direct access major feedback or concerns to the Executive Director without a forced system of chain of command.
Public trust is the greatest asset of the corporation. The first duty of the members of the Board and of the Staff is to protect those assets by ensuring that all actions that they perform in the name of KsKs are able to withstand any scrutiny or standard evaluation.
Funding given to the corporation through donation or fundraising or through grants is at all times and on all levels handled in an honest and open manner.
CODE OF CONDUCT AND ETHICS FOR BOARD MEMBERS AND STAFF
I. The rules and principles set forth in this Code are general in nature and the compliance with the Code shall be ensured read with other applicable policies and procedures of the Organization. The Directors and Staff may contact the Compliance Committee for assistance in interpreting the requirements of this Code.
The Board shall review this Code of Conduct and Ethics for Board Members and Staff from time to time and the Board of Directors shall approve any amendments to this Code.
II. The Members of the Board of Directors and the Organization Staff are required to conduct their organization duties in an honest, fair, diligent and ethical manner, with the highest degree of integrity and accountability, within the scope of the authority conferred upon them and in accordance with the Articles of Incorporation as Modified, the Corporation By-Laws, and internal
Organization Policies and Procedures.
The Organization strives to maintain a position as a role model to the community, principally to the children, and as such must conduct themselves in keeping with the morals of the Organization while representing the Organization in any manner. The Board of Director members and members of the Staff may not represent the Organization while under the influence of alcohol or illegal drugs or use any form of tobacco product while a representative of the Organization. The representative members must also conduct their speech and actions in an appropriate fashion. Dress Code and Personal Hygiene of a member while representing the Organization or giving the appearance of representing the Organization must be in keeping with the views and “in the eyes of a reasonable person.”
The Board will from time to time review its governing papers and expect of itself and Staff members ethical and business-like conduct. This commitment includes proper use of authority and appropriate decorum in-group and individual behavior when acting as a Board Member or in any representative Staff position of the organization.
III. Board members and Staff must represent, with unconflicted loyalty, the interests of the organization as allowed under local, state, and federal laws.
Board members and Staff must avoid any conflict of interest with respect to their fiduciary responsibility.
A conflict of interest exists where the interests or benefits of one person or entity conflict with the interests or benefits of the Organization. Relationships with individuals or other organizations must not affect the independent and sound judgment on behalf of the Organization.
Directors Staff are required to disclose to the Board as a whole any situation that may be, or appear to be, a conflict of interest.
Helping the community by serving on Boards of other nonprofit or welfare organizations is encouraged, and does not require prior approval. Notification of serving on other Boards must be reported to the Board of Directors in a timely manner. This is to ensure that there is no appearance of a potential conflict to any interested parties.
Directors and Staff shall not use personal influence to make the Organization do business with a company/institution in which his or her relatives are interested. If a Board Member or member of the Staff learns that the organization is doing business, where that business is receiving a more than token benefit, with a relative or with an entity in which a relative is associated in any significant role, then disclosure must be made at once. If a member of the Board of Directors or a Staff member learn that the organization is planning on doing business, where that business is receiving a more than token benefit, with a relative or with an entity in which a relative is associated in any significant role, then disclosure must be made at once to the Board of Directors as a whole and prior approval shall be obtained.
The Board of Directors and Staff members shall not accept lavish gifts or gratuities or any offer, payment, promise to pay, or authorization to pay any money, or anything of value that could be interpreted to adversely affect organization decisions or likely to compromise their personal or professional integrity. Gift items of nominal value, such as small promotional items bearing another organization’s name, business meals, gifts received because of personal relationships and not because of official position, mementos received because of attending a workshop or conference and other customary gifts are allowed.
Beginning in 2008, the members of the Board of Directors and all Staff will be required to sign an annual Conflict of Interest Statement, which will state any other organization that may be in conflict or have the look of being in conflict with this organization.
Board members must not use their position to obtain for themselves, family members, or close associates, Staff positions within the Organization. Such an individual may apply for a Staff position and/or a Board member may recommend them, but they must show them self to be qualified for the position and be considered on a level with any non-family member or other associate volunteer.
The Organization nonprofit and tax-exempt assets and other
resources must be used only to further the organization’s mission and nonprofit purpose, and not to serve the personal interests of any individual.
IV. Fundraising events and solicitations of the Organization must comply with any required reporting, record keeping and registration procedures. Fundraising activities and solicitations made on behalf of the Organization must be truthful, accurate and complete.
The Organization will abide by laws that govern local-, state- and federal-funded grants including appropriate expenditures and accurate reporting of funds received.
V. Board members may not attempt to exercise individual authority over the Organization or Staff except as explicitly set forth in the Organization Governance Papers.
The Board of Director members and Staff members shall read and fully understand this Code of Conduct and Ethics and comply with the Code. They shall furnish an acknowledgement of such by signing and returning an official organization form that will be supplied for this acknowledgement.
This Code of Conduct and Ethics is adopted effective April 1, 2008, and may be amended, revised, altered or revoked by the Organization at any time by a majority vote of the Board of Directors.